FINAL  I N F O R M A T I O N  FOR PARTICIPANTS

The Workshop will be held at the Joaquim Chissano International Conference Centre (JCICC).

Accommodation

Participants will be accommodated at the following hotels: 

The Foundation has made reservations on a bed and breakfast basis in these hotels.  For participants who will be paying for their own accommodation, the cost per night on a bed and breakfast basis ranges from $80-$130, depending on the type of room.  The Foundation will be responsible for settling accommodation charges and conference charges only for the duration of the meeting.  Participants who have planned to arrive much earlier than the meeting date and who plan to stay on after the meeting will be required to pay for the additional days.  Extras such as laundry and telephone bills will be borne by the participants.  Participants MUST therefore ensure that they have checked their bills, and settled all charges for extras, before checking out.  The official checkout time is 10.00 a.m.

Transportation

Shuttle buses will be available to transport participants from their respective hotels to the Conference Centre on a daily basis from March 26-29 as follows:

Monday, March 26, 2007: 7.15 a.m. and 6.00 p.m

Tuesday March 27, 2007: 7.15 a.m. and 6.00 p.m.

Wednesday March 28, 2007: 7.15 a.m. for JCICC to be followed by the field trip.

Thursday, March 29, 2007: 7.15 a.m. and 5.30 p.m.

Claims and Reimbursements

There are self-sponsored participants who will be responsible for all their travel and accommodation costs.  A desk will be opened in the Workshop Secretariat, outside the meeting room, where you can present such claims.  Claims of amounts below $500 will be reimbursed in cash.  Any amounts above this will be reimbursed by check or wire transfer.  Reimbursement claims for visas, ground transportation, and any other valid claim will be reimbursed by the Foundation. 

Travel

Please present your air ticket for reconfirmation at the travel desk in the Conference secretariat at the beginning of the lunch break on Monday March 26, 2007.  You should also present any query regarding travel at this desk. 

Insurance

Please be advised that you are not covered under any travel, medical, accidental death, life or other insurance carried by the Foundation. 

Workshop documentation and name badges

A registration desk will be open at your respective hotels on Sunday March 25, 2007 from 4.00 p.m. to 9.00 p.m. and delegates are encouraged to register at their respective hotels during this time.  However, a registration desk will also be open at the JCICC for late arrivals from 7.30 a.m.  During registration you will be presented with conference documentation and name badges.  All queries can be presented to staff at this desk. 

Speakers and Presenters

On arrival at the workshop, all speakers and presenters, who shall not have in advance forwarded to the Foundation their power point and paper presentations, should make arrangements to do so early on Monday March 26.  All presentations should be loaded one day before the actual presentation is made.  Staff at the registration desk will direct you to the projection room where you will be assisted to upload your presentation.  All presenters should report to the plenary hall or the respective breakout room, at least 20 minutes prior to the start of the sessions to meet with the session Chair and Rapporteur, and to meet with audiovisual technicians with regard to their presentations.  If you wish to revise your presentation, please report this to the registration desk and you will be assisted. 

Workshop secretariat

The secretariat manned by Foundation staff is set up to ensure that participants have a pleasant and professionally enriching stay.  The Workshop Secretariat is located right next to the main plenary hall.  Participants are encouraged to use computers in their respective hotels’ business centres for Internet and other use as the Secretariat will be for the entire use of Conference staff.   The Conference Centre offers wireless Internet access. 

Out-of-pocket allowance

A $40 daily subsistence allowance will be provided to resident participants for dinner and incidental costs such as telephone, email, laundry, bar charges, etc., while $20 will be provided to non-resident participants to cover their transportation costs.   Foundation consultants will not be eligible to receive this allowance.

Meals/Bar

A continental breakfast will be served everyday during the meeting dates, including the arrival and departure dates.  Buffet lunch with one soft drink will be served from March 26-29, 2007 at the times indicated on the Conference program.  However, participants will be responsible for their dinner costs at their respective hotels.  Participants will also bear the cost of drinks purchased at the bar or in their rooms.

Field Visit

A field visit is planned for Umbeluzi Research Station on Wednesday 28, March 2007. 

Reception Dinner

A reception dinner is planned for Wednesday evening from 7.00p.m. at a venue to be announced during the meeting.

Weather

This meeting falls during the rainy season although the temperatures are expected to be really warm.  Please carry appropriate clothing.  Maputo is 59 metres above sea level: hottest month, February, 22-31 C (average daily minimum and maximum); coldest month, July, 13-24 C; driest months, July, August, 13 mm average rainfall; wettest month, January, 130 mm average rainfall.

Malaria and Yellow Fever

Mozambique has a high prevalence of malaria and you are advised to take preventive measures before you travel.  You may be requested to show proof of Yellow Fever vaccination.

Special Dietary, Health and Mobility Needs

Please let us know if you have any special needs.  All hotels have a doctor on call.  Should there be a need to visit a hospital, the Sommerchild Clinic, No. 52, Pereira do Lago, Tel. +258 21 493924/5 is recommended.

Airport tax

Airport tax of $20 is levied on all visitors leaving Maputo.

Voltage

The voltage is 220 volts.  The wall plugs are the round two-pronged European type.  Adaptors or transformers are not provided.  Please bring your own.

Queries

Please direct all queries to Ms. Mulemia Maina, Senior Program Assistant, The Rockefeller Foundation, P.O. Box 66773, Westlands, 00800, Nairobi, Kenya; Tel. +254 20 3750 627, Fax.  +254 20 3750 653; E-mail: mmaina@rockfound.org

For more information on this Conference please log onto:

http://www.africancrops.net/rockefeller/icv3